How to transfer office 365 to new computer

Transferring Office 365 to a new computer can seem like a daunting task, but with the right approach, it can be a smooth and straightforward process. Whether you’re upgrading your hardware or simply switching to a new device, this comprehensive guide will walk you through the steps to successfully transfer your Office 365 subscription, including your emails, documents, settings, and more. By following these instructions carefully, you’ll be able to migrate your Office 365 seamlessly and continue your productivity without any interruptions.

Prepare for the Transfer

Before initiating the transfer process, it’s important to ensure you have everything you need. Here are some essential steps to prepare for the transfer:
a. Back up your files: Create a backup of all your important files and documents to avoid any potential data loss during the transfer.

b. Deactivate Office 365 on the old computer: Sign out of your Office 365 account on the old computer to deactivate the license before activating it on the new one.

c. Check system requirements: Verify that your new computer meets the system requirements for Office 365 to ensure optimal performance.

d. Make note of settings and preferences: Take note of any customized settings, preferences, or templates you’ve created in Office applications. This information will be helpful for setting up the software on the new computer.

Transfer Office 365 Subscription

Once you have completed the preparatory steps, it’s time to transfer your Office 365 subscription to the new computer. Follow these instructions:
a. Sign in to your Office 365 account: On the new computer, open a web browser and visit the Microsoft 365 website. Sign in with your Office 365 account credentials.

b. Install Office on the new computer: Navigate to the Office 365 portal and select the option to install Office on the new computer. Follow the on-screen instructions to download and install the software.

c. Activate Office on the new computer: Once the installation is complete, open any Office application (e.g., Word, Excel) and sign in with your Office 365 account. This will activate your subscription on the new computer.

d. Remove Office from the old computer: To free up the license, uninstall Office from the old computer using the appropriate uninstallation process.

Transfer Data and Settings

With Office 365 installed and activated on the new computer, it’s time to transfer your data and settings. Follow these steps:
a. Transfer emails: If you use Outlook, you can export your emails and settings to a file and then import them into Outlook on the new computer. Consult Microsoft’s support documentation for detailed instructions.

b. Transfer files and documents: Copy your files and documents from the old computer to the new one using an external storage device or a cloud storage service like OneDrive or Dropbox.

c. Set up Outlook profiles: If you use multiple Outlook profiles, recreate them on the new computer and import the previously exported emails and settings.

d. Migrate browser bookmarks and settings: Export bookmarks and settings from your web browser on the old computer and import them into the browser on the new computer.

e. Configure other Office applications: If you have customized settings or templates in Word, Excel, or other Office applications, manually transfer those files to the new computer and configure the settings accordingly.

Finalize the Transfer

After transferring your Office 365 subscription, data, and settings, it’s important to ensure everything is functioning correctly on the new computer. Take the following steps:
a. Test Office applications: Open each Office application and verify that they’re working properly. Create a new document, open an existing file, and perform basic operations to confirm functionality.

b. Check email synchronization: Ensure that Outlook is syncing correctly and that all your emails, contacts, and calendar entries are intact.

c. Verify license activation: Confirm that your Office 365 subscription is activated and valid on the new computer by checking the account settings within any Office application.

d. Double-check settings and preferences: Review the settings and preferences in each Office application to ensure they match your requirements and preferences.


Transferring Office 365 to a new computer may initially seem complex, but with proper planning and the right steps, it can be accomplished smoothly. By following this comprehensive guide, you can transfer your Office 365 subscription, emails, files, and settings to your new computer, ensuring uninterrupted productivity. Remember to back up your data, deactivate Office on the old computer, install and activate Office on the new computer, transfer data and settings, and thoroughly test everything to finalize the transfer. With these steps completed, you’ll be ready to continue your work seamlessly on your new device.


Can I transfer my Office 365 subscription to multiple new computers?

No, a single Office 365 subscription is licensed for use on one primary computer and one secondary portable device, such as a laptop or tablet. However, you can transfer your subscription from one computer to another by deactivating it on the old computer and then activating it on the new one.

What happens to my files stored in OneDrive when transferring Office 365 to a new computer?

Your files stored in OneDrive are not tied to a specific computer, so they will remain accessible when you transfer your Office 365 subscription to a new computer. Simply sign in to OneDrive on the new computer using your Office 365 account, and your files will be synced and available for use.

Can I transfer my Outlook email account settings and folders to the new computer?

Yes, you can transfer your Outlook email account settings and folders to the new computer. Export your email account settings and data from the old computer and then import them into Outlook on the new computer. This will allow you to retain your email account configurations, inbox structure, and any personalized settings or rules you have set up. Microsoft provides detailed instructions on how to export and import Outlook data, so be sure to consult their support documentation for specific guidance.

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